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For Old Bill's Nonprofit Participants

Reminder: The Community Foundation staff processes gifts steadily from the start of the Giving Season through mid-October. All gifts are reviewed prior to posting, including online donations, which creates a delay between gift receipt and when gifts are visible on Donor View.

Note that almost ⅔ of all donations arrive in the last week of the Giving Season. Last year, the Foundation received over $1 million in checks and over $300,000 in credit card gifts on the last day. You will be notified when all gifts have been processed. We appreciate your patience!

Donor View Tips

Old Bill's Awards Party & Check Pick Up

When: Wednesday, October 26 from 4:30-6:30pm (remarks at 5:30pm)
Where: Center for the Arts Lobby & Theater at 265 S Cache Street
Who’s invited: Nonprofit staff and board members, Old Bill’s CoChallengers, and donors. No need to RSVP – just show up!
What? Participating nonprofits will receive Old Bill’s grant checks, and the Community Foundation will announce the total amount of money raised through this year’s event.
Check Pick Up: Organizations may authorize anyone to pick up their Old Bill’s grant check at the Awards Party. Formal affiliation with the participating nonprofit is not required. Checks will not be mailed.

Important Dates

Important dates for nonprofits to share with staff, board members, donors, and volunteers.

MAY

Monday, May 2 at 9:00am | APPLICATION AVAILABLE FOR NONPROFITS at OLDBILLS.ORG: Nonprofits are encouraged to apply early. Application support available by request; please contact Suzanne Rees or Cindy Corona.

Monday, May 2 from 1:00-2:00pm | MANDATORY ORIENTATION FOR NEW NONPROFITS: Zoom meeting to review Rules & Procedures with organizations that have never participated in Old Bill’s or were not part of the 2021 event. Attendance is strongly encouraged for nonprofit staff members new to Old Bill’s. Please contact Suzanne Rees if you cannot attend and need to attend a make-up Orientation. RSVP here to for more information and to receive Zoom link.

Wednesday, May 11 from 1:00-2:00pm | APPLICATION WORKSHOP at COMMUNITY FOUNDATION: Optional workshop at the Community Foundation, 245 E. Simpson Avenue, for assistance with the Old Bill’s application—bring a laptop and questions.

Friday, May 20 at 5:00pm | FINAL APPLICATION DEADLINE: Old Bill’s applications due. *NEW in 2022 – NO APPLICATIONS WILL BE ACCEPTED AFTER MAY 20!* Applications must be submitted by May 20th to participate in Old Bill’s. (Returning organizations must submit 2021 Grant Reports with applications.) Notification of approval will be emailed by July 1.

AUGUST

Friday, August 12 from 9:30-11:00am | LAUNCH PARTY & START OF GIVING SEASON: Rubber Ducky Regatta at Russ Garaman Park. Invite your Board, volunteers, and donors to join us at Russ Garaman park to launch into giving season! It will be fun for the whole family. Donations accepted at oldbills.org and the Community Foundation of Jackson Hole.

Wednesday, August 17 from 1:00-2:00pm | MANDATORY BOOTH MEETING: Jackson Elementary School field on Willow St. Nonprofits that wish to host informational booths on Run Day must send a representative to this meeting.

SEPTEMBER

Friday, September 9 at 5:00pm | TIMED RACE REGISTRATION DEADLINE: Final day for timed run registration. Register to run here.

Saturday, September 10 at 10:00am | OLD BILL’S FUN RUN at Jackson Elementary School Fields

Friday, September 16 at 5:00pm | END OF GIVING SEASON: Deadline to donate through Old Bill’s.

OCTOBER

Wednesday, October 26 at 4:30pm | AWARDS CELEBRATION at Center for the Arts: Celebrate all that Old Bill’s does for our community and leave with your organization’s grant check! Checks for all participating nonprofits must be picked up by a representative. Failure to do so will result in forfeiture of matching grants.

Old Bill's Logo

Participating organizations are encouraged to use the Old Bill’s logo leading up to and throughout the Giving Season. In 2022, we redesigned the Old Bill’s logo. Download the new logo files below and refer to the Old Bill’s Rules & Procedures and Brand Guide for branding and logo usage information. Contact Anne Bradley with any questions.

Download Old Bill's Logos and Brand Guide

Old Bill's 2022 Rules & Procedures

Rules & Procedures

How to Participate in
Old Bill's as a Nonprofit

Friday, May 20, 2022 at 5PM is the final deadline to submit a 2022 Old Bill’s application.


Eligibility
An organization must be a 501(c)(3) in good standing, governmental entity, faith-based organization, or be fiscally sponsored by another qualifying organization. Fiscal sponsorship must be acknowledged in writing by the sponsoring entity. At the discretion of the Community Foundation of Jackson Hole, related organizations may be required to participate as a single organization and/or may only be eligible for one matching grant. Qualifying organizations may participate in either Old Bill’s or the Tin Cup Challenge, but not both. An organization must qualify as “local” pursuant to any one of the definitions below:

  •  An organization that predominantly works in or serves Teton County, WY, OR
  • An official Jackson Hole/Teton County, WY chapter in good standing of a state/regional/national membership organization, with a local advisory board comprised predominantly of Teton County, WY residents, OR
  • A state organization, with Teton County, WY representation on the board; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County,
    WY; and dedicated office space in Teton County, WY, OR
  • A regional/national organization, with a board or local advisory board comprised predominantly of Teton County, WY residents; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY.

Frequently Asked Questions

Which Nonprofits Can Join Old Bill’s Fun Run?

Qualifying nonprofit organizations in Teton County, Wyoming are invited to participate in Old Bill’s Fun Run. See Eligibility details above. Teton County, Idaho organizations that participate in the Tin Cup Challenge are not eligible.

How Does Old Bill’s Fun Run Raise Money for Nonprofits?

Run Day is a fun outdoor event that highlights the Giving Season, which runs from August 12, 2022 to September 17, 2022. During the Giving Season, approved nonprofits campaign for donors to give to their organization via the Community Foundation. Donors use donor forms (online or paper) to specify which charities they are supporting. Separately, the Foundation solicits CoChallenger contributions that are used to partially match the designated gifts each nonprofit receives.

What are the Community Foundation’s Responsibilities?
  • Receive and process all gifts to Old Bill’s Fun Run and provide tax receipts to donors
  • Provide promotional and marketing presence for Old Bill’s Fun Run
  • Solicit Co-Challengers and corporate sponsors to provide matching funds
  • Produce and execute Old Bill’s Fun Run with the help of community volunteers
How Can People in the Community Get Involved?
  • Make a donation to an approved nonprofit through the Community Foundation during the Giving Season
  • Register to run/walk or have crawlers participate in the Diaper Derby
  • Volunteer at a nonprofit’s informational booth on Run Day
  • Volunteer before or during Run Day. Contact Suzanne Rees to volunteer or find listings during the Giving Season on Volunteer Jackson Hole.
What Happens on Run Day?

Old Bill’s Fun Run includes an interactive nonprofit village, 5K and 10K run/walk, as well as a highly competitive Diaper Derby. Winners of each race receive prize money to donate to their favorite nonprofits.

Who Provides the Matching Funds?

Mr. and Mrs. Old Bill generously provide the first $500,000 in matching funds. The Community Foundation raises additional matching funds from individuals and businesses in the community, known as CoChallengers and Friends of the Match.

What is the Match Percentage & How is it Determined?

The percentage varies annually and is based on the total amount of match money raised and the total amount of designated contributions. The first $30,000 of each nonprofit’s designated gifts are eligible for matching, and in recent years, the matching grant on these gifts has been approximately 50%. This means that the maximum additional funding available for each nonprofit is about $15,000, depending on any given year’s match percentage. All eligible participating organizations receive the same percent of matching dollars on the first $30,000 in designated contributions they raise.

How are funds distributed?

One hundred percent of the designated, community-raised contributions are distributed to nonprofits chosen by donors (subject to the Community Foundation’s variance power) along with the supplemental matching grant on the first $30,000 raised on their behalf.

Twenty percent of the match funds raised are allocated to the Foundation’s Competitive Grants program for the coming year, providing an opportunity for organizations to apply for grant support. To successfully produce Old Bill’s each year, the Foundation assesses a 5.5% administrative fee that is funded entirely from the matching funds to ensure that nonprofits can participate for free and receive 100% of their designated contributions.

Who is Old Bill?

Old Bill is the spirit of generosity in our community. All participants in this extraordinary event are Old Bill!

Still Have Questions?

Contact Suzanne Rees