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Participate in Old Bill's

Old Bill’s 2021 Application

Application period opened on Friday, April 30 at 9am and closes Friday, May 14 at 5pm.

Application Tips Sheet (PDF)

Old Bill’s 2021 Orientation handouts (PDF)

Old Bill’s 2021 Orientation (recorded live on 4/29/21)

Nonprofits that participate in Old Bill’s receive 100% of gifts that donors designate for them, as well as a matching grant from the Community Foundation of Jackson Hole. Participating nonprofits are responsible for adhering to all Rules & Procedures.

Download Rules & Procedures

Nonprofit Toolkit (2021 edition coming soon!)

Find details, dates and answers to frequently asked questions below.

How to Participate in
Old Bill's as a Nonprofit

Participation in Old Bill’s is contingent upon qualifying as a local charitable organization (a 501(c)3, government entity or faith-based organization meeting any one of the applicable criteria below), attending a mandatory kick-off meeting (nonprofits that did not participate last year), and submitting a complete application by the annual deadline. Tin Cup Challenge participants are not eligible for Old Bill’s. Applications are reviewed by the Community Foundation, and organizations must be approved in order to fundraise through Old Bill’s. Each participant must meet the following requirements.

Eligibility
  • An organization that predominantly works in or serves Teton County, WY or…
  • An officially designated Jackson Hole/Teton County, WY chapter in good standing of a state/regional/national membership organization, with a local advisory board comprised predominantly of Teton County, WY residents or…
  • A state organization with Teton County, WY representation on the board; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY or…
  • A regional/national organization, with a board or local advisory board comprised predominantly of Teton County, WY residents; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY

Old Bill's 25th Anniversary


Old Bill's Fun Run

The first fundraising event of its kind in the nation, Old Bill’s Fun Run supports Teton County nonprofits with an efficient fundraising opportunity that inspires greater giving and participation from community donors. It also brings local nonprofits together in a single high-profile, collectively-beneficial event. Over the past twenty-four years, Old Bill’s has raised more than $189 million to benefit our community.

Important Dates

Important dates for nonprofits to share with staff, board members, donors, and volunteers.

March 2021: The following Old Bill’s dates and events are subject to change due to COVID-19. The fundraiser portion of Old Bill’s will take place regardless. The Community Foundation of Jackson Hole plans to determine by early July whether Old Bill’s Run Day will be celebrated in-person or virtually. This decision will be based on public health metrics and guidance at the time. Look check back for updates on oldbills.org.

APRIL 29 from 1:00-2:00pm | MANDATORY ORIENTATION FOR NEW NONPROFITS: Zoom meeting to review Rules & Procedures with organizations that have never participated in Old Bill’s or were not part of the 2020 event. Attendance is strongly encouraged for nonprofit staff members new to Old Bill’s. Register here to access Zoom log-in info. (Link to a workshop registration page that Annie will create in WordPress).

30 at 9:00am | APPLICATION AVAILABLE FOR NONPROFITS at OLDBILLS.ORG:

The order in which applications are received determines the order in which organizations select Run Day booth spaces. Nonprofits are encouraged to apply early if they wish to host a booth at the event. (See note above re: pending Run Day plans.) Application support available by request; please contact Suzanne Rees or Cindy Corona.

MAY

14 at 5:00pm | PRIMARY APPLICATION DEADLINE: Old Bill’s applications due. Nonprofits meeting this deadline will be listed in the Old Bill’s brochure. Returning organizations must submit 2020 Grant Reports with applications. Notification of approval will be emailed by the end of June.

AUGUST

5 from 1:00-2:00pm | MANDATORY ORIENTATION FOR NONPROFITS APPLYING FOR FINAL DEADLINE: Zoom meeting to review Rules & Procedures with organizations that have never participated in Old Bill’s or were not part of the 2020 event. Attendance is strongly encouraged for nonprofit staff members new to Old Bill’s.

12 from 3:30-5:00pm | OLD BILL’S LAUNCH PARTY: tentative; details TBA.

13 | GIVING SEASON STARTS: Physical donations accepted at Community Foundation of Jackson Hole and online giving opens at oldbills.org.

13 at 5:00pm | FINAL APPLICATION DEADLINE: Final deadline to submit Old Bill’s application. Nonprofits that submit by this deadline will not be in the Old Bill’s brochure.

19 from 1:00-2:00pm | MANDATORY BOOTH MEETING: tentative; details TBA. Nonprofits that wish to host informational booths on Run Day must send a representative to this meeting. (See note above re: pending Run Day plans.)

SEPTEMBER

10 at 5:00pm | TIMED RACE REGISTRATION DEADLINE: Final day for timed and free untimed run/walk registration. (See note above re: pending Run Day plans.)

11 at 10:00am | OLD BILL’S FUN RUN: tentative; details TBA. See note above re: pending Run Day plans.

17 at 5:00pm | END OF GIVING SEASON: Deadline to donate through Old Bill’s.

OCTOBER

25 from 5:00-6:30pm | AWARDS PARTY: Celebrate all that Old Bill’s does for our community and leave with your organization’s grant check! Checks for all participating nonprofits must be picked up by a representative. Failure to do so will result in forfeiture of matching grants. (In-person event tentative; details TBA.)

MAY: Application period

AUGUST:
Launch of Giving Season & Mandatory Booth Meeting

SEPTEMBER:
Old Bill’s Fun Run & End of Giving Season

OCTOBER: Mandatory Awards Party

 

 

 

Frequently Asked Questions

Which Nonprofits Can Join Old Bill’s Fun Run?

Qualifying nonprofit organizations in Teton County, Wyoming are invited to participate in Old Bill’s Fun Run. Teton County, Idaho organizations that participate in the Tin Cup Challenge are not eligible. See “Eligibility” in the Rules & Procedures document above.

 

How Does Old Bill’s Fun Run Raise Money for Nonprofits?

Run Day is a fun outdoor event that highlights the Giving Season, which runs from August 13, 2021 to the Friday after Run Day. During the Giving Season, approved nonprofits campaign for donors to give to their organization via the Community Foundation. Donors use donor forms (online or paper) to specify which charities they are supporting. Separately, the Foundation solicits Co-Challenger contributions that are used to partially match the designated gifts each nonprofit receives.

What are the Community Foundation’s Responsibilities?
  • Receive and process all gifts to Old Bill’s Fun Run and provide tax receipts to donors
  • Provide promotional and marketing presence for Old Bill’s Fun Run
  • Solicit Co-Challengers and corporate sponsors to provide matching funds
  • Produce and execute Old Bill’s Fun Run with the help of community volunteers
How Can People in the Community Get Involved?
  • Make a donation to an approved nonprofit through the Community Foundation during the Giving Season
  • Register to run/walk or have crawlers participate in the Diaper Derby
  • Volunteer at a nonprofit’s informational booth on Run Day
  • Volunteer before or during Run Day. Contact Suzanne Rees to volunteer or find listings during the Giving Season on Volunteer Jackson Hole.
What Happens on Run Day?

On a typical year, Old Bill’s Fun Run starts and ends at Town Square and includes a 5K and 10K run/walk, as well as a highly competitive Diaper Derby. Winners of each race receive prize money to donate to their favorite nonprofits. Of course, 2021 is an atypical year! The pandemic has necessitated some event modifications.  Please visit oldbills.org for details and updates.

Who Provides the Matching Funds?

Mr. and Mrs. Old Bill generously provide the first $500,000 in matching funds. The Community Foundation raises additional matching funds from individuals and businesses in the community, known as Co-Challengers and Friends of the Match.

What is the Match Percentage & How is it Determined?

The percentage varies annually and is based on the total amount of match money raised and the total amount of designated contributions. The first $30,000 of each nonprofit’s designated gifts are eligible for matching, and in recent years, the matching grant on these gifts has been approximately 50%. This means that the maximum additional funding available for each nonprofit is about $15,000, depending on any given year’s match percentage. All eligible participating organizations receive the same percent of matching dollars on the first $30,000 in designated contributions they raise.

How are funds distributed?

One hundred percent of the designated, community-raised contributions are distributed to nonprofits chosen by donors (subject to the Community Foundation’s variance power) along with the supplemental matching grant on the first $30,000 raised on their behalf.

Twenty percent of the match funds raised are allocated to the Foundation’s Competitive Grants program for the coming year, providing an opportunity for organizations to apply for grant support. To successfully produce Old Bill’s each year, the Foundation assesses a 5.5% administrative fee that is funded entirely from the matching funds to ensure that nonprofits can participate for free and receive 100% of their designated contributions.

Who is Old Bill?

Old Bill is the spirit of generosity in our community. All participants in this extraordinary event are Old Bill!

Old Bill's Logo

Participating organizations are encouraged to use the Old Bill’s logo leading up to and throughout the Giving Season. The 25th Anniversary logo suite will be available for download in early April. Contact Anne Bradley with questions about branding and logo usage.

Still Have Questions?

Contact Suzanne Rees or Cindy Corona with questions
or to learn more about the nonprofit application process.