Participate in Old Bill's
Nonprofits that participate in Old Bill’s receive 100% of gifts that donors designate for them as well as a matching grant from the Community Foundation of Jackson Hole.
Nonprofits are responsible for adhering to all
Find details, dates and answers to frequently asked questions below.
How to Participate in
Old Bill's as a Nonprofit
Participation in Old Bill’s is contingent upon qualifying as a local charitable organization (a 501c3, government entity or faith-based organization meeting any one of the applicable criteria below), attending a mandatory kick-off meeting (nonprofits that did not participate last year), and submitting a complete application by the annual deadline. Tin Cup Challenge participants are not eligible for Old Bill’s. Applications are reviewed by the Community Foundation, and organizations must be approved in order to fundraise through Old Bill’s. Each participant must meet the following requirements.
- An organization that predominantly works in or serves Teton County, WY or…
- An officially designated Jackson Hole/Teton County, WY chapter in good standing of a state/regional/national membership organization, with a local advisory board comprised predominantly of Teton County, WY residents or…
- A state organization with Teton County, WY representation on the board; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY or…
- A regional/national organization, with a board or local advisory board comprised predominantly of Teton County, WY residents; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY
Important dates for nonprofits to share with staff, board members, donors and volunteers.
1st at 9:00-10:00am | MANDATORY MEETING FOR NEW NONPROFITS at HANSEN HALL: Kick-off meeting
at St. John’s Church’s Hansen Hall (170 Glenwood St.) to review Rules & Procedures with organizations that have not participated in Old Bill’s were not a part of the event in 2018. Attendance is also strongly encouraged for staff members new to Old Bill’s.
1st at 12:00pm | APPLICATION AVAILABLE at OLDBILLS.ORG FOR ALL NONPROFITS: The order in which applications are received determines the order that organizations select booth spaces on Run Day.
3rd at 9:00-10:00am | APPLICATION WORKSHOP at COMMUNITY FOUNDATION: Optional workshop at the Community Foundation, 245 E. Simpson Avenue, for assistance with the Old Bill’s application—bring a laptop and questions. Attend this workshop or the one on May 8th.
8th at 9:00-10:00am | APPLICATION WORKSHOP at COMMUNITY FOUNDATION: See description above.
17th at 5:00pm | PRIMARY APPLICATION DEADLINE: Applications due. Returning organizations must submit 2018 Grant Reports with applications. (Nonprofits meeting this deadline will be listed in the Old Bill’s brochure.) Notification of approval will be emailed by the end of June.
1st at 3:30-5:00pm | LAUNCH PARTY at COMMUNITY FOUNDATION & START OF GIVING SEASON: Celebrate the start of the Giving Season, pick up marketing brochures, t-shirts and register to run.
5th at 5:00pm | FINAL APPLICATION DEADLINE (NO MARKETING): Final deadline to submit Old Bill’s application. (Nonprofits that submit by this deadline will not be in the Old Bill’s brochure.)
14th at 1:00-2:00pm | MANDATORY BOOTH MEETING at TETON COUNTY LIBRARY: Nonprofits that want to host informational booths on Run Day must send a representative to this meeting.
6th at 5:00pm | TIMED RACE REGISTRATION DEADLINE: Final day for timed and free untimed run/walk registration.
7th at 10:00am | OLD BILL’S FUN RUN 2019: Come to Town Square and revel in the fun!
13th at 5:00pm | DONATION DEADLINE & END OF GIVING SEASON: Final day to donate through Old Bill’s.
21st at 5:00-6:30pm | MANDATORY AWARDS PARTY at NATIONAL MUSEUM OF WILDLIFE ART: Celebrate all that Old Bill’s does for our community and leave with your organization’s check! Grant checks for all participating nonprofits must be picked up by a representative. Failure to do so will result in forfeiture of matching grants.
All dates are subject to change.
MAY: Application Deadline
AUGUST: Launch of Giving Season & Mandatory Booth Meeting
SEPTEMBER: Old Bill’s Fun Run & End of Giving Season
OCTOBER: Mandatory Awards Party
Frequently Asked Questions
Which Nonprofits Can Join Old Bill’s Fun Run?
Qualifying nonprofit organizations in Teton County, Wyoming are invited to participate in Old Bill’s Fun Run. Teton County organizations that participate in the Tin Cup Challenge are not eligible. See “Eligibility” in the Rules & Procedures document above.
How Does Old Bill’s Fun Run Raise Money for Nonprofits?
Run Day is a fun outdoor event that highlights the giving season, which runs from August 1st to the Friday after the race. During the giving season, approved nonprofits campaign for donors to give to their organization via the Community Foundation. Donors use donor forms (online or paper copies) to specify which charities they are supporting. Separately, the Foundation solicits Co-Challenger contributions that are used to partially match the designated gifts each nonprofit receives.
What are the Community Foundation’s Responsibilities?
- Receive and process all gifts to Old Bill’s Fun Run and provide a tax receipt
- Provide promotional and marketing presence for Old Bill’s Fun Run
- Solicit Co-Challengers and corporate sponsors to provide matching funds
- Produce and execute Old Bill’s Fun Run with the help of community volunteers
How Can People in the Community Get Involved?
- Make a donation to an approved nonprofit through the Community Foundation during the Giving Season
- Register to run/walk or have crawlers participate in the Diaper Derby
- Volunteer at a nonprofit’s informational booth on run day
- Volunteer before or during Run Day. To volunteer contact Annie Riddell (307) 690-5284, or during the Giving Season find listings on Volunteer Jackson Hole.
What Happens on Run Day?
Participants run or walk 5K or 10K in timed or untimed divisions. Festivities include costumes, music, free snacks, awards and browsing booths of local nonprofits. Kids age 7-14 can participate in the timed 5K Young Bill’s race and the littlest Bills can crawl in the Diaper Derby. Winners in the timed category donate their winnings to the nonprofit(s) of their choice. The entire community is welcome to attend!
Who Provides the Matching Funds?
Mr. and Mrs. Old Bill generously provide the first $500,000 in matching funds. The Community Foundation raises additional matching funds from individuals and businesses in the community, known as Co-Challengers and Friends of the Match.
What is the Match Percentage & How is it Determined?
The percentage varies annually and is based on the total amount of match money raised and the total amount of designated contributions. The first $30,000 of each nonprofit’s designated gifts are eligible for matching, and in recent years, the matching grant on these gifts has been approximately 50%. This means that the maximum additional funding available for each nonprofit is about $14,000, depending on any given year’s match percentage. All eligible participating organizations receive the same percent of matching dollars on the first $30,000 in designated contributions they raise.
How are funds distributed?
One hundred percent of the designated, community-raised contributions are distributed to nonprofits chosen by donors (subject to the Community Foundation’s variance power) along with the supplemental matching grant on the first $30,000 raised on their behalf.
Twenty percent of the match funds raised are allocated to the Foundation’s Competitive Grants program for the coming year, providing two annual opportunities for organizations to apply for grant support. To successfully produce Old Bill’s each year, the Foundation assesses a 5.5% administrative fee that is funded entirely from the matching funds to ensure that nonprofits can participate for free and receive 100% of their designated contributions.
Who is Old Bill?
Old Bill is the spirit of generosity in our community. All the participants in this extraordinary event are Old Bill!
When recognizing Old Bill’s and/or the Community Foundation in your materials, please use the 2019 logos. Logos are available and will be emailed to approved organizations in July. Contact Susan Scarlata, (307) 739-1026, with questions about branding and logo usage.
Participating organizations are encouraged to use the Old Bill’s logo throughout the Giving Period.