Participate in Old Bill's
Nonprofits that participate in Old Bill’s receive 100% of gifts that donors designate for them, as well as a matching grant from the Community Foundation of Jackson Hole. Participating nonprofits are responsible for adhering to all Rules & Procedures.
Find details, dates and answers to frequently asked questions below.
Click here for Old Bill’s 2020 Orientation Meeting Recording (April 30, 2020)
How to Participate in
Old Bill's as a Nonprofit
Participation in Old Bill’s is contingent upon qualifying as a local charitable organization (a 501c3, government entity or faith-based organization meeting any one of the applicable criteria below), attending a mandatory kick-off meeting (nonprofits that did not participate last year), and submitting a complete application by the annual deadline. Tin Cup Challenge participants are not eligible for Old Bill’s. Applications are reviewed by the Community Foundation, and organizations must be approved in order to fundraise through Old Bill’s. Each participant must meet the following requirements.
- An organization that predominantly works in or serves Teton County, WY or…
- An officially designated Jackson Hole/Teton County, WY chapter in good standing of a state/regional/national membership organization, with a local advisory board comprised predominantly of Teton County, WY residents or…
- A state organization with Teton County, WY representation on the board; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY or…
- A regional/national organization, with a board or local advisory board comprised predominantly of Teton County, WY residents; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY
Important dates for nonprofits to share with staff, board members, donors, and volunteers.
All dates are subject to change. COVID-19 may impact some or all Old Bill’s 2020-related events.
30 from 1:00-2:00pm | MANDATORY ORIENTATION FOR NEW NONPROFITS via Zoom. Review of Rules & Procedures with organizations that have not participated in Old Bill’s or were not part of the event in 2019. Attendance is also strongly encouraged for staff members new to Old Bill’s. Click here to register. Registration deadline: April 30 at 12pm.
1 at 9:00am | APPLICATION AVAILABLE at oldbills.org. The order in which applications are received determines the order in which organizations select Run Day booth spaces. Nonprofits are encouraged to apply early if they wish to host a booth at the event. Application support available by request; please contact Annie Riddell or Cindy Corona.
15 at 5:00pm | PRIMARY APPLICATION DEADLINE. Old Bill’s applications due. Nonprofits meeting this deadline will be listed in the Old Bill’s brochure. Returning organizations must submit 2019 Grant Reports with applications. Notification of approval will be emailed by the end of June.
17 at 10:00am | INFORMATION SESSION for nonprofits via Zoom. The session will provide an overview of the modified events, with an opportunity for Q&A with Community Foundation event organizers. This online presentation will be recorded and shared at oldbills.org for anyone unable to attend.
1 | GIVING SEASON STARTS. Physical donations accepted and online shopping cart available.
4 from 9:00-10:00am | MANDATORY ORIENTATION FOR NEW NONPROFITS APPLYING BY AUGUST 7 DEADLINE via Zoom. Review of Rules & Procedures with organizations that have not participated in Old Bill’s or were not part of the event in 2019. Attendance is also strongly encouraged for staff members new to Old Bill’s. Contact Annie Riddell to receive meeting info.
7 at 5:00pm | FINAL APPLICATION DEADLINE (NO MARKETING). Final deadline to submit Old Bill’s application. Nonprofits that submit by this deadline will not be in the Old Bill’s brochure.
12 at 10:00am | OLD BILL’S “RUN DAY REIMAGINED.” Click here for details.
18 at 5:00pm | END OF GIVING SEASON. Deadline to donate through Old Bill’s.
26 at 3pm | AWARDS ANNOUNCEMENT. The Community Foundation will release a video message from Laurie Andrews, Community Foundation President, announcing the total amount raised through this year’s event and the inaugural Spirit of Old Bill’s Award. The video will be posted on oldbills.org in addition to the Foundation’s Facebook and Instagram channels.
27 from 9am-5pm | “Drive-by” Old Bill’s check distribution. Representatives from participating nonprofits should pick up their grant checks at the Community Foundation during the “drive-by” Old Bill’s check distribution. Checks will be distributed throughout the day outside the Community Foundation office (245 E. Simpson Avenue) in alphabetical order by the organization’s name:
- A-C: 9-10am
- D-I: 10-11am
- J: 11am-1pm
- K-R: 1-2pm
- S: 2-3pm
- T: 3-4pm
- U-Z: 4-5pm
Organizations may authorize anyone to pick up their Old Bill’s grant check at any point during the assigned time. Formal affiliation with the participating nonprofit is not required. Representatives are asked to wear masks and to remain in their cars; checks will be delivered curbside. In order to minimize traffic flow disruption, please approach the Foundation heading westbound on Simpson Avenue.
Unclaimed checks will be held at the Community Foundation. Any checks not picked up by November 30 will forfeit the matching grant. Checks will not be mailed. Please contact Annie Riddell (email@example.com) with questions.
MAY: Application period
AUGUST: Launch of Giving Season & Mandatory Booth Meeting
SEPTEMBER: Old Bill’s Fun Run & End of Giving Season
OCTOBER: Mandatory Awards Party
Frequently Asked Questions
Which Nonprofits Can Join Old Bill’s Fun Run?
Qualifying nonprofit organizations in Teton County, Wyoming are invited to participate in Old Bill’s Fun Run. Teton County, Idaho organizations that participate in the Tin Cup Challenge are not eligible. See “Eligibility” in the Rules & Procedures document above.
How Does Old Bill’s Fun Run Raise Money for Nonprofits?
Run Day is a fun outdoor event that highlights the Giving Season, which runs from August 1 to the Friday after Run Day. During the Giving Season, approved nonprofits campaign for donors to give to their organization via the Community Foundation. Donors use donor forms (online or paper) to specify which charities they are supporting. Separately, the Foundation solicits Co-Challenger contributions that are used to partially match the designated gifts each nonprofit receives.
What are the Community Foundation’s Responsibilities?
- Receive and process all gifts to Old Bill’s Fun Run and provide tax receipts to donors
- Provide promotional and marketing presence for Old Bill’s Fun Run
- Solicit Co-Challengers and corporate sponsors to provide matching funds
- Produce and execute Old Bill’s Fun Run with the help of community volunteers
How Can People in the Community Get Involved?
- Make a donation to an approved nonprofit through the Community Foundation during the Giving Season
- Register to run/walk or have crawlers participate in the Diaper Derby
- Volunteer at a nonprofit’s informational booth on Run Day
- Volunteer before or during Run Day. Contact Kacey Karstens to volunteer or find listings during the Giving Season on Volunteer Jackson Hole.
What Happens on Run Day?
On a typical year, Old Bill’s Fun Run starts and ends at Town Square and includes a 5K and
10K run/walk, as well as a highly competitive Diaper Derby. Winners of each race receive
prize money to donate to their favorite nonprofits. Of course, 2020 is an atypical year! The
pandemic has necessitated some event modifications, yielding “Old Bill’s Reimagined.” Please
visit oldbills.org for details and updates.
Who Provides the Matching Funds?
Mr. and Mrs. Old Bill generously provide the first $500,000 in matching funds. The Community Foundation raises additional matching funds from individuals and businesses in the community, known as Co-Challengers and Friends of the Match.
What is the Match Percentage & How is it Determined?
The percentage varies annually and is based on the total amount of match money raised and the total amount of designated contributions. The first $30,000 of each nonprofit’s designated gifts are eligible for matching, and in recent years, the matching grant on these gifts has been approximately 50%. This means that the maximum additional funding available for each nonprofit is about $15,000, depending on any given year’s match percentage. All eligible participating organizations receive the same percent of matching dollars on the first $30,000 in designated contributions they raise.
How are funds distributed?
One hundred percent of the designated, community-raised contributions are distributed to nonprofits chosen by donors (subject to the Community Foundation’s variance power) along with the supplemental matching grant on the first $30,000 raised on their behalf.
Twenty percent of the match funds raised are allocated to the Foundation’s Competitive Grants program for the coming year, providing an opportunity for organizations to apply for grant support. To successfully produce Old Bill’s each year, the Foundation assesses a 5.5% administrative fee that is funded entirely from the matching funds to ensure that nonprofits can participate for free and receive 100% of their designated contributions.
Who is Old Bill?
Old Bill is the spirit of generosity in our community. All participants in this extraordinary event are Old Bill!
When recognizing Old Bill’s and/or the Community Foundation in your materials, please use the 2020 logos.
Participating organizations are encouraged to use the Old Bill’s logo leading up to and throughout the Giving Season. Click here to download the 2020 Old Bill’s Logo Suite. Contact Anne Bradley with questions about branding and logo usage.