For Old Bill's Nonprofit Participants
The first fundraising event of its kind in the nation, Old Bill’s Fun Run supports Teton County nonprofits with an efficient fundraising opportunity that inspires greater giving and participation from community donors. It also brings local nonprofits together in a single, high-profile, collectively-beneficial event. Over the past twenty-four years, Old Bill’s has raised more than $189 million to benefit our community.
Nonprofits that participate in Old Bill’s receive 100% of gifts that donors designate for them, as well as a matching grant from the Community Foundation of Jackson Hole.
ESSENTIAL DOWNLOADS FOR PARTICIPATING NONPROFITS:
Old Bill’s 2021 Rules & Procedures
Your organization is responsible for knowing and adhering to all event rules and procedures.
Information on Run Day, event marketing, how to view your Old Bill’s donations, and more.
Old Bill's Logo
Participating organizations are encouraged to use the Old Bill’s logo leading up to and throughout the Giving Season. For the 25th Anniversary of Old Bill’s, we’ve created a commemorative logo which will be used for the 2021 Giving Season only.
Important dates for nonprofits to share with staff, board members, donors, and volunteers.
March 2021: The following Old Bill’s dates and events are subject to change due to COVID-19. The fundraiser portion of Old Bill’s will take place regardless. The Community Foundation of Jackson Hole plans to determine by early July whether Old Bill’s Run Day will be celebrated in-person or virtually. This decision will be based on public health metrics and guidance at the time. Check back for updates on oldbills.org.
APRIL 29 from 1:00-2:00pm | MANDATORY ORIENTATION FOR NEW NONPROFITS: Zoom meeting to review Rules & Procedures with organizations that have never participated in Old Bill’s or were not part of the 2020 event. Attendance is strongly encouraged for nonprofit staff members new to Old Bill’s.
30 at 9:00am | APPLICATION AVAILABLE FOR NONPROFITS at OLDBILLS.ORG:
The order in which applications are received determines the order in which organizations select Run Day booth spaces. Nonprofits are encouraged to apply early if they wish to host a booth at the event. (See note above re: pending Run Day plans.) Application support available by request; please contact Suzanne Rees or Cindy Corona.
14 at 5:00pm | PRIMARY APPLICATION DEADLINE: Old Bill’s applications due. Nonprofits meeting this deadline will be listed in the Old Bill’s brochure. Returning organizations must submit 2020 Grant Reports with applications. Notification of approval will be emailed by the end of June.
5 from 1:00-2:00pm | MAKE-UP ORIENTATION MEETING FOR NONPROFITS APPLYING BY AUGUST 13 DEADLINE: Zoom meeting to review Old Bill’s Rules & Procedures. Mandatory for organizations that have never participated in Old Bill’s or were not part of the 2020 event; strongly encouraged for nonprofit staff members new to Old Bill’s. Email Annie Riddell by August 1 to register and receive the Zoom link.
13 from 9:30-11:00am | OLD BILL’S LAUNCH PARTY & RUBBER DUCKY REGATTA at Russ Garaman Park (off pathway by Crabtree Lane). Over 200 rubber duckies representing participating Old Bill’s nonprofits will race Flat Creek to celebrate the start of the Old Bill’s Giving Season. Top duckies will receive grant prizes! (Check out the 2020 Rubber Ducky Regatta here.) Limited neighborhood parking; please walk or ride your bike if possible.
13 | GIVING SEASON STARTS: Physical donations accepted at Community Foundation of Jackson Hole and online giving opens at oldbills.org.
13 at 5:00pm | FINAL APPLICATION DEADLINE: Final deadline to submit Old Bill’s application. Nonprofits that submit by this deadline will not be in the Old Bill’s brochure.
19 from 1:00-2:00pm | “NONPROFIT VILLAGE” MEETING at Jackson Elementary playing fields for nonprofits that choose to be involved in this aspect of Run Day (info in Nonprofit’s Guide to Old Bill’s 2021). Your organization’s designated Old Bill’s contact will be emailed information about this opportunity in mid-late July.
10 at 5:00pm | REGISTRATION DEADLINE for timed runners. Also the deadline for untimed walkers/runners to register for free. Registration for a fee ($20/person or $40/family) available on September 11 for untimed walkers/runners only.
11 at 10:00am | OLD BILL’S FUN RUN at Jackson Elementary School playing fields (subject to change per Teton County COVID-19 metrics)
17 at 5:00pm | END OF GIVING SEASON: Deadline to donate through Old Bill’s.
25 from 5:00-6:30pm | AWARDS PARTY: Celebrate all that Old Bill’s does for our community and leave with your organization’s grant check! Checks for all participating nonprofits must be picked up by a representative. Failure to do so will result in forfeiture of matching grants. Event details TBA.
MAY: Application period
AUGUST: Launch of Giving Season & Mandatory Booth Meeting
SEPTEMBER: Old Bill’s Fun Run & End of Giving Season
OCTOBER: Mandatory Awards Party
How to Participate in
Old Bill's as a Nonprofit
August 13, 2021 at 5PM is the final deadline to submit Old Bill’s application. Nonprofits that submit by this deadline will not be in the Old Bill’s brochure.
Application Tip Sheet
Resources from Old Bill’s 2021 Orientation Meeting (4/29/21):
Zoom recording + Handouts
If your organization is applying by the August 13 deadline and is to new Old Bill’s or didn’t participate in 2020, attendance at the August 5 Orientation Make-Up Meeting (1-2pm) is mandatory. Email Annie Riddell by August 1 to register and receive the Zoom link.
Participation in Old Bill’s is contingent upon qualifying as a local charitable organization (a 501(c)3, government entity or faith-based organization meeting any one of the applicable criteria below), attending a mandatory kick-off meeting (nonprofits that did not participate last year), and submitting a complete application by the annual deadline. Tin Cup Challenge participants are not eligible for Old Bill’s. Applications are reviewed by the Community Foundation, and organizations must be approved in order to fundraise through Old Bill’s. Each participant must meet the following requirements:
- An organization that predominantly works in or serves Teton County, WY or…
- An officially designated Jackson Hole/Teton County, WY chapter in good standing of a state/regional/national membership organization, with a local advisory board comprised predominantly of Teton County, WY residents or…
- A state organization with Teton County, WY representation on the board; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY or…
- A regional/national organization, with a board or local advisory board comprised predominantly of Teton County, WY residents; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY
Frequently Asked Questions
Which Nonprofits Can Join Old Bill’s Fun Run?
Qualifying nonprofit organizations in Teton County, Wyoming are invited to participate in Old Bill’s Fun Run. See Eligibility details above. Teton County, Idaho organizations that participate in the Tin Cup Challenge are not eligible.
How Does Old Bill’s Fun Run Raise Money for Nonprofits?
Run Day is a fun outdoor event that highlights the Giving Season, which runs from August 13, 2021 to the Friday after Run Day. During the Giving Season, approved nonprofits campaign for donors to give to their organization via the Community Foundation. Donors use donor forms (online or paper) to specify which charities they are supporting. Separately, the Foundation solicits Co-Challenger contributions that are used to partially match the designated gifts each nonprofit receives.
What are the Community Foundation’s Responsibilities?
- Receive and process all gifts to Old Bill’s Fun Run and provide tax receipts to donors
- Provide promotional and marketing presence for Old Bill’s Fun Run
- Solicit Co-Challengers and corporate sponsors to provide matching funds
- Produce and execute Old Bill’s Fun Run with the help of community volunteers
How Can People in the Community Get Involved?
- Make a donation to an approved nonprofit through the Community Foundation during the Giving Season
- Register to run/walk or have crawlers participate in the Diaper Derby
- Volunteer at a nonprofit’s informational booth on Run Day
- Volunteer before or during Run Day. Contact Suzanne Rees to volunteer or find listings during the Giving Season on Volunteer Jackson Hole.
What Happens on Run Day?
On a typical year, Old Bill’s Fun Run starts and ends at Town Square and includes a 5K and 10K run/walk, as well as a highly competitive Diaper Derby. Winners of each race receive prize money to donate to their favorite nonprofits. Of course, 2021 is an atypical year! The pandemic has necessitated some event modifications. Please visit oldbills.org for details and updates.
Who Provides the Matching Funds?
Mr. and Mrs. Old Bill generously provide the first $500,000 in matching funds. The Community Foundation raises additional matching funds from individuals and businesses in the community, known as Co-Challengers and Friends of the Match.
What is the Match Percentage & How is it Determined?
The percentage varies annually and is based on the total amount of match money raised and the total amount of designated contributions. The first $30,000 of each nonprofit’s designated gifts are eligible for matching, and in recent years, the matching grant on these gifts has been approximately 50%. This means that the maximum additional funding available for each nonprofit is about $15,000, depending on any given year’s match percentage. All eligible participating organizations receive the same percent of matching dollars on the first $30,000 in designated contributions they raise.
How are funds distributed?
One hundred percent of the designated, community-raised contributions are distributed to nonprofits chosen by donors (subject to the Community Foundation’s variance power) along with the supplemental matching grant on the first $30,000 raised on their behalf.
Twenty percent of the match funds raised are allocated to the Foundation’s Competitive Grants program for the coming year, providing an opportunity for organizations to apply for grant support. To successfully produce Old Bill’s each year, the Foundation assesses a 5.5% administrative fee that is funded entirely from the matching funds to ensure that nonprofits can participate for free and receive 100% of their designated contributions.
Who is Old Bill?
Old Bill is the spirit of generosity in our community. All participants in this extraordinary event are Old Bill!