Participate as a Nonprofit
in Old Bill's Fun Run
All qualifying nonprofits that operate in Teton County, Wyoming are invited to apply to participate in Old Bill’s. There is no charge to apply or participate. Nonprofits that are approved for participation are expected to raise funds for themselves during the giving period, August 1st–September 15th, 2017. The amount donated by the community to each organization will be matched (at an annually variable percentage) with funds donated by Mr. and Mrs. Old Bill, the Co-Challengers and Friends of the Match.
How to Participate in
Old Bill's as a Nonprofit
Participation in Old Bill’s is contingent upon qualifying as a local charitable organization (a 501(3)(c), government entity or faith-based organization meeting any one of the applicable criteria below), attending a mandatory kick-off meeting (new nonprofits only), and submitting a complete application by the annual deadline. Tin Cup Challenge participants are not eligible for Old Bill’s. Applications are reviewed by the Community Foundation, and organizations must be approved in order to fundraise through Old Bill’s. Each participant must meet the following requirements.
- An organization that predominantly works in or serves Teton County, WY or…
- An officially designated Jackson Hole/Teton County, WY chapter in good standing of a state/regional/national membership organization, with a local advisory board comprised predominantly of Teton County, WY residents or…
- A state organization with Teton County, WY representation on the board; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY or…
- A regional/national organization, with a board or local advisory board comprised predominantly of Teton County, WY residents; at least one paid employee whose responsibilities are predominantly comprised of program work in Teton County, WY; and dedicated office space in Teton County, WY
Frequently Asked Questions
For nonprofits to share with staff, board members, donors and volunteers.
Which Nonprofits Can Join Old Bill’s Fun Run?
All qualifying nonprofit organizations in Teton County, Wyoming are invited to participate in Old Bill’s Fun Run. Teton County organizations that participate in the Tin Cup Challenge, however, are not eligible. See “How to Participate” section above.
There is no cost to apply, and participation is free.
How Does Old Bill’s Fun Run Raise Money for Nonprofits?
The Fun Run itself is simply a fun outdoor event to highlight the giving period, which runs from August 1st to the Friday after the race. During the giving period, approved nonprofits campaign for donors to give to their organization via the Community Foundation. Donors use the donor form to specify which charities they are supporting. Separately, the Foundation solicits Co-Challenger contributions that are used used to partially match the community’s designated gifts.
What are the Community Foundation’s Responsibilities?
- Receive and process all gifts to Old Bill’s Fun Run and provide a tax receipt
- Provide promotional and marketing presence for Old Bill’s Fun Run
- Solicit Co-Challengers and corporate sponsors to provide matching funds
- Produce and execute Old Bill’s Fun Run with the help of community volunteers
How Can People in the Community Get Involved?
- Make a donation to an approved charity through the Community Foundation during the giving period
- Participate in the Fun Run, from competitive running, to walking, to the Diaper Derby
- Volunteer to help with the run
- Volunteer at a nonprofit’s informational booth on the day of the Fun Run
- Contact Annie Riddell (307)690-5284, or see our listing on Volunteer Jackson Hole for more information.
What Happens on Run Day?
Participants run or walk 2K, 5K or 10K in competitive or recreational categories. Winners of the competitive category donate their winnings to the nonprofit(s) of their choice. Kids age 7-14 can participate in the competitive 5K Young Bill’s race, and the littlest Bills can crawl in the Diaper Derby. Festivities include costumes, music, a free brunch and awards. All members of the community are welcome to attend.
Who Provides the Matching Funds?
Mr. and Mrs. Old Bill generously provide the first $500,000 in matching funds. The Community Foundation raises additional matching funds from individuals, businesses and organizations in the community, known as Co-Challengers and Friends of the Match.
What is the Match Percentage & How is it Determined?
The percentage varies annually and is based on the total amount of match money raised and the total amount of designated contributions. The first $30,000 of each nonprofit’s designated gifts are eligible for matching, and in recent years, the matching grant on these gifts has been approximately 50%. This means that the maximum additional funding available for each charity is about $15,000, depending on that year’s match percentage. All eligible participating organizations receive the same percentage match on the first $30,000 in designated contributions they raise.
How are the funds distributed?
One hundred percent of the designated, community-raised contributions are distributed to the nonprofits chosen by each donor (subject to the Community Foundation’s variance power) along with the supplemental matching grant on the first $30,000 raised on their behalf.
Twenty percent of the match funds raised are allocated to the Foundation’s Competitive Grants program for the coming year, providing a year-long opportunity for organizations to apply for grant support. To successfully produce Old Bill’s each year, the Foundation assesses a 5% administrative fee that is funded entirely from the matching funds to ensure that nonprofits can participate for free and receive 100% of their designated contributions.
Who is Old Bill?
Old Bill is the spirit of community philanthropy. Everyone who participates in our community is Old Bill!
Important dates for nonprofits to share with staff, board members, donors and volunteers.
1st 9:00am | MANDATORY MEETING FOR NEW ORGANIZATIONS ONLY: Kick-off meeting for first time participants in Old Bill’s Fun Run to go over information about rules and procedures.
1st 12:00pm | APPLICATION AVAILABLE ONLINE
3rd 9:00am | APPLICATION WORKSHOP: Optional workshop for anyone wanting assistance navigating the 2017 Old Bill’s Application. Bring your laptop and/or any questions you have about the application. The same material will be covered at this workshop and the one on the 10th.
10th 9:00am | APPLICATION WORKSHOP: See above explanation.
19th 5:00pm | APPLICATION DEADLINE: Organization Applications for new and returning organizations due. This deadline must be met for your nonprofit to be listed in Old Bill’s marketing materials. If your nonprofit participated last year, you must submit a 2016 Grant Report with your application.
1st 3:00-5:00pm | LAUNCH PARTY/GIVING PERIOD BEGINS: Old Bill’s giving period launch party at the Community Foundation of Jackson Hole at 245 East Simpson Street. Contributions accepted, and run/walk registration begins. Brochures available at the Foundation, nonprofits and local businesses.
4th 5:00pm | APPLICATION DEADLINE: Final date to submit an Organization Application. Nonprofits meeting this deadline will not be included in marketing materials.
16th 8:30-9:30am | MANDATORY BOOTH MEETING: All nonprofits that wish to host informational booths on Town Square on Run Day must attend this meeting at Teton County Library.
8th 5:00pm | RACE REGISTRATION DEADLINE: Final day to register for timed race as well as for run/walk for free.
9th 10:00am | OLD BILL’S FUN RUN FOR CHARITIES 2017 ON JACKSON TOWN SQUARE! Volunteers needed. Participating nonprofits are encouraged to provide volunteers for Run Day.
15th 5:00pm | CONTRIBUTION DEADLINE/GIVING PERIOD ENDS: Final day to make contributions to Old Bill’s Fun Run 2017.
23rd 5:00-6:30pm | MANDATORY AWARDS PARTY: All participating nonprofits must attend to pick up their Old Bill’s grant checks. Failure to pick up your check will result in forfeiture of the matching grant.
MAY: Application Deadline
AUGUST: Mandatory Booth Meeting
SEPTEMBER: Old Bill’s Fun Run
OCTOBER: Mandatory Awards Party